AVID’s mission is to close the achievement gap by preparing all students for college readiness and success in a global society.

Advancement Via Individual Determination

Now Recruiting...

Open positions currently include:


Meeting Manager

Temporary Events Registration Assistant

Technology Project Manager, Interaction Design

Project Coordinator, Professional Learning, Leadership and Schoolwide

Program Manager

Meeting Manager

San Diego
Full-Time


Position Description: Working cross functionally with all levels of internal and external stakeholders, the Meeting Manager will be accountable for the entire event life cycle of planning, implementation, execution and reconciliation of multiple AVID Center national institutes and events.

Essential Duties:

LEADERSHIP AND RELATIONSHIP MANAGEMENT
  • Provide leadership for meetings and events, serving as Events Department leads and the co-chair for committees
  • Supervise and direct coordinators and administrative support
  • Mentor, coach and provide education opportunities to coordinators and administrative staff
  • Develop and oversee resource plan for events, incorporating AVID Staff, Temporary Staff, Suppliers
  • Engender and maintain strategic partnerships with stakeholders: AVID Center management and divisions, and external suppliers
  • Participate in the strategic planning process for all meetings and events
FINANCIAL MANAGEMENT
  • Forecast, plan, organize, direct and control the financial activities of Institutes
  • Manage the expenditures of events (ADL, Path, LCR, and other trainings)
  • Negotiate and inform contract terms with hotels and suppliers that mitigate risks and expenditures
  • Review and reconcile Events related billing
MANAGEMENT OF ONGOING OPERATIONS
  • Analyze AVID events and industry data to improve effectiveness and efficiency
  • Manage and facilitate multiple communication processes, before, during and post events with internal and external partners
  • Enforce systems, policies, procedures and organization productivity standards
  • Work cross functionally with other departments
  • Manage and approve timesheets
  • Monitor and adjust supplier contracts based growth and attrition
  • Collaborate with senior leadership to resolve partner supply and demand (waitlist, closing of events, procuring venues, staffing, resource management)
  • Work on-site at events as needed; nights, weekends and travel required (Approximately 20%)
Other Duties:
  • Perform other similar duties assigned by the Company
Minimum Qualifications:
  • Strong project management skills and the ability to handle multiple events with deadlines in high pressure environment with hands-on approach
  • Ability to respond to unanticipated situations and shift priorities at a moment’s notice in a fast-paced environment while remaining calm in challenging situations
  • Ability to manage staff including training and on-site management
  • Working knowledge of budgets and expense tracking
  • Must be organized and detail-oriented
  • Must have strong interpersonal and leadership skills with the ability to effectively communicate verbally and in writing, with internal and external customers and all levels of management
  • Must have strong problem-solving skills with the ability to resolve issues effectively and efficiently
  • Motivated self-starter with ability to work independently and in a team environment
  • Demonstrated knowledge of principles and processes for providing customer services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
  • Proficiency with Microsoft Office tools, particularly Excel, PowerPoint, and Word and other typical office software applications email and office equipment
Experience and Education:
  • 7 years of professional event management or project management experience
  • Bachelor’s Degree in business, marketing, communications, hospitality or related field
  • CMP (Certified Meeting Professional) Certification preferred
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and or ability required and is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the position. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

AVID Center is an equal opportunity employer and does not discriminate on the basis of age, race, religion, colors, sex, gender expression, national origin, marital status or physical disability or mental disability.

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States.

To apply: please upload a letter of interest and resume (saved in one document) by clicking here.

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Temporary Events Registration Assistant

San Diego
Full-Time


Position Description: Performs a wide variety administrative support functions for Event Registrations.

Essential Duties:
  • Answer calls and provide excellent customer support to Summer Institute participants
  • Register and enter Summer Institute participant’s information into our database
  • Monitor database; check for registration errors and database clean up
  • Apply payments and post event registration clean up
  • General duties: photocopying, scanning, faxing, mailing and filing
  • May be assigned duties at selected Summer Institutes or events
Minimum Qualifications:
  • Demonstrated ability to assist at events and/or conferences
  • Proficiency in Microsoft Excel, Word, PowerPoint and Outlook
  • Must have excellent customer service skills
  • Ability to communicate effectively, verbally and in writing
  • Ability to carry out instructions
  • Maintain a high level of internal and external customer satisfaction
  • Ability to apply good judgment, organization, initiative, and work independently
Experience and Education:
  • High school diploma or general education degree (GED); and minimum of one year related experience
  • Working knowledge of AVID Center’s Database management process is a plus
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and or ability required and is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the position. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

AVID Center is an equal opportunity employer and does not discriminate on the basis of age, race, religion, colors, sex, gender expression, national origin, marital status or physical disability or mental disability.

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States.

To apply: please upload a letter of interest and resume (saved in one document) by clicking here.

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Technology Project Manager, Interaction Design

San Diego
Full-Time


Position Description: This position will manage medium-to-large scale digital projects, a thorough understanding of project management processes, excellent communication skills, and a positive attitude.

Essential Duties:
  • Create a management strategy for each project and work with the cross-functional team leads to map out a project plan; oversee all aspects of projects
  • Prioritize deliverables in a way that makes sense for the internal team; sets deadlines, assigns responsibilities, and monitors and summarizes progress of project
  • Coordinate the team's day-to-day tasks to ensure deadlines are met, and teams are working towards a successful execution
  • Manage cross-functional resources utilizing project plans and a task-based ticket system
  • Work with Learning Designers, Media Artists, Developers, and Database Administrators to ensure well-designed, on-time, on-budget product delivery
  • Participate in the Quality Assurance process for Technology Services team projects by identifying, tracking, assigning and resolving issues
  • Build and maintain working relationships with team members, vendors, and other departments to ensure strategy is aligned and delivery dates met
  • Document and communicate project status to teams on a regular basis to ensure all teams are aware of next steps and project milestones
  • Be adept at change management; design and development moves quickly and all teams need to know impacts and options as plans are modified
Other Duties:
  • Travel to Summer Institute may be required
  • Perform other similar duties assigned
Minimum Qualifications:
  • Experience coordinating cross-functional teams (designers, developers, subject matter experts, QA resources, etc.)
  • Direct experience creating scopes of work, budgets, timelines, and project plans
  • Have understanding of design thinking and agile development
  • Ability to develop and manage complex, cross-functional timelines
  • High proficiency with project management software, MS Office, bug tracking software and other related project management tools; experience with JIRA and Adobe Creative Suite is a plus
  • Comfortable working under pressure and to deadlines, taking ownership of issues and seeing them through to meet business outcomes
  • Strong problem solving skills with the ability to quickly grasp project issues and work well under pressure
  • Ability to convey complex topics in easy-to-understand ways, verbally and in writing
  • Team player with sense of humor, coupled with a knack to persevere
Experience and Education:
  • High school diploma or equivalent
  • Four-year college degree preferred
  • 2+ years direct experience managing interactive multimedia projects such as: Website redesigns, Web and/or mobile app development, technical, creative and strategic discoveries
  • Education may be substituted for a portion of the required experience
  • Project management certification(s); if not in hand at time of employment, undertake process to complete certification within first year of employment
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and or ability required and is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the position. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

AVID Center is an equal opportunity employer and does not discriminate on the basis of age, race, religion, colors, sex, gender expression, national origin, marital status or physical disability or mental disability.

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States.

To apply: please upload a letter of interest and resume (saved in one document) by clicking here.

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Project Coordinator, Professional Learning, Leadership and Schoolwide

San Diego
Full-Time


Position Description: Perform a full range of project coordinator and complex administrative support services for the professional learning department to include the professional learning leadership team and fulfilling the role of i3 grant Data Administrator as part of the Professional Learning, Schoolwide team.

Essential Duties:
  • Maintain detailed records of all federal i3 expenditures, contract payments to grant partners, payments for evaluation and consulting services, and other expenses
  • Organizes and coordinates the financial recordkeeping necessary for project management and reporting working closely with AVID Accounting Office and i3 Project Director
  • Manage department budget(s) as needed
  • Conduct research and assemble information from a variety of sources
  • Inform and ensure efficient departmental and cross-departmental processes
  • Provide support for external and internal clients
  • Coordinate data, contracts (client and/or TEA), TEA time sheets, and invoices as needed
  • Coordinate and support registration for AVID events
  • Distribute, collect, and analyze, reports, materials, and presentations, including project data, surveys, and event evaluations as needed
  • Create, communicate, and maintain data bases, websites, correspondence, marketing and informational materials
  • Schedule, arrange and coordinate travel
  • Reconcile expenditures
  • Work collaboratively with team members and other AVID Center departments
  • Coordinate logistics for internal and external professional learning and other events
  • Delegate tasks to administrative assistants (as appropriate)
Other Duties:
  • Travel as required by the position
  • Perform other duties assigned by the Company
Minimum Qualifications:
  • Proven experience working with budgets and capable of tracking expenses accordingly
  • Strong knowledge of accounting practices and exposure to grants, preferably government grants
  • Proven success in overseeing and supporting staff in completing assignments and tasks in a timely manner
  • Outstanding interpersonal, organizational, written and oral communications skills
  • Strong business analytical and project management skills
  • Motivated self-starter with the ability to work independently and in a team environment
  • Able to resolve issues effectively and efficiently with internal and external clients
  • Ability to effectively prioritize and execute tasks in a high-pressure environment
  • Ability to use analytical and problem-solving skills in order to meet deadlines
  • Ability to use technical writing to communicate clear and concise information
  • Ability to operate standard office equipment including computers and software used in the course of business
  • Ability to read and interpret contracts, documents, budgets, policies and procedures
  • Ability to work under pressure of deadlines and to complete tasks on time
Experience and Education:
  • High School or equivalent education; Bachelor's Degree preferred
  • Minimum 2 years of project coordinator or related experience
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and or ability required and is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the position. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

AVID Center is an equal opportunity employer and does not discriminate on the basis of age, race, religion, colors, sex, gender expression, national origin, marital status or physical disability or mental disability.

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States.

To apply: please upload a letter of interest and resume (saved in one document) by clicking here.

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Program Manager

Various Locations
Full-Time


Position Description: AVID Center is currently accepting applications for Program Managers. AVID is seeking dynamic educators who are passionate about student engagement and closing the achievement gap. We are a fast-growing national nonprofit organization working with more than 5,000 schools, 50,000 educators and more than a million students. We need Program Managers to work with school districts regionally in coaching educators on best instructional practices to engage students, increase rigor, and prepare first-generation students for college. If you thrive on professional learning for educators, understand that good teaching matters, believe that all students can succeed, and enjoy driving change, then AVID may be the place for you. The ideal candidate will collaborate and communicate well, earn the respect of our partner schools and districts, work with them to ensure that professional learning sticks and ensure that schools implement AVID with fidelity. AVID is a college-readiness system for school transformation that focuses on instruction, leadership, culture and systems from elementary through higher education. Our team and our partners are passionate about AVID and, working together, we are having great success closing the achievement gap.

Essential Duties:
  • Serve as a liaison and provide overall support to districts and sites through district directors, for the AVID organization
  • Coordinate and facilitate training and events, maintaining a calendar based on needs and services for continual partner support
  • Monitor progress in terms of available quantitative and qualitative effectiveness in implementation and institutionalization (both internally and externally); provide information to district or site directors
  • Train TEAs (temp staff development personnel)
  • Perform quality control reviews and monitor the effectiveness of the program through information sessions, data collection/analysis and program certification
  • Use data collection to determine resources needed to increase program quality and effectiveness
  • Work closely with the division and state office to monitor TEAs relative to team progress and completion of training goals for assigned districts and sites
  • Identify problems and facilitate collaborative team conversations about possible solutions to problems involving quality implementation and evaluation of AVID program work
  • As appropriate, assist with preparation of strand, syllabi, site team or other educational materials
  • Provide information sessions upon request to increase public awareness of the benefits and unique attributes of AVID
  • Support professional learning at AVID Summer Institutes and through ADL training and other events as assigned such as: AVID elective workshop, division showcases, DD meetings and workshops, PATH and LCR
  • Communicate and collaborate with AVID Center headquarters and cross-divisionally as needed to achieve organizational goals
  • Maintain communication pipelines through the AVID newsletter and other forms of social media
  • Provide outreach and support beyond AVID events in order to build relationships and credibility with districts
  • Participate in personal professional learning to keep skills and knowledge current
  • Serve as a strand observer and coach upon request
  • Willingness to travel as required by the position (estimated 50% or more)
Other Duties:
  • Perform other similar duties assigned by the Company
Minimum Qualifications: The Program Manager must provide evidence or demonstrate the following:
  • Success in developing and supervising programs and curriculum
  • Ability to motivate individuals as they work collaboratively in teams
  • Success in the delivery and planning of professional learning for adult learners
  • Ability to work remotely, independently, and with minimal oversight while maintaining high levels of customer satisfaction
  • Flexibility, adaptability and creative problem solving when faced with complex adaptive challenges
  • Knowledge and experiences implementing powerful programs into schools and school systems, like AVID or other similar equity driven achievement gap closing programs for all students
  • Strong character traits expected of a leader that include, but are not limited to: respectful treatment of colleagues and others, integrity, honesty and a positive work ethic
  • Ability to identify problems and facilitate collaborative team conversations about possible solutions to problems involving quality implementation and evaluation of AVID program work
  • Strong verbal communication skills; ability to speak effectively when interacting with others or presenting information
  • Strong written communication skills with the ability to compose correspondence and reports
  • Effective use of technology tools for communication, planning, management and presentations
  • Ability to work effectively in a diverse, complex system and in a multicultural environment
  • Ability to achieve high levels of customer satisfaction (both internal and external) through attention to responsive and quality service
  • Possess valid state driver's license
Experience and Education:
Required
  • Bachelor's degree in education or related field
  • Minimum of 3 years successful teaching experience
  • Experience in working with diverse student and school community populations
Preferred
  • Master's Degree or higher
  • Elementary and Secondary experience and training
  • A valid State approved credential, endorsement or certificate in a supervisory, managerial, coaching, Administrative and/or other similar equivalent area(s)
  • Successful Administrative or management experience at a school and/or district level
Open Applicant Pool: The intent of this announcement is to collect a pool of potential candidates for full-time positions that may be filled throughout the year. If you are interested in applying for this position, your application can be drawn any time throughout the year when there is an opening. Applications will expire after one year. To remain considered, applicants will need to reapply on an annual basis.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and or ability required and is not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with the position. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

AVID Center is an equal opportunity employer and does not discriminate on the basis of age, race, religion, colors, sex, gender expression, national origin, marital status or physical disability or mental disability.

In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States.

To apply: please upload a letter of interest and resume (saved in one document) by clicking here.

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